It can be overwhelming to manage community associations. There’s a lot that goes in to making sure a community is at its best and finding an experienced management company can be very beneficial to helping a community succeed and save time, stress, and money.
Essential Facts About Association Management Companies
Association Management Company (n.) is a third party company that saves you a lot of headache by managing the day to day operations for a community’s governance and policies otherwise known as an HOA as well as offer services to make your life easier.
Association Management Companies are not the HOA.
Residents may decide to share responsibilities for maintaining their community and agree on certain rules and proposals. The Homeowners Association is born and the board members are made up of residents within that community to create a budget, handle proposals, and assist with maintenance of common areas, etc. The residents pay dues to the HOA or Community based on a proposed budget.
Association Management Companies are outside of the actual HOA and are responsible for administering and enforcing the community’s policies and guidelines. They also communicate with the board, analyze financials, handle the day to day functions, and perform maintenance of common areas.
The overall goal of Association Management Companies is to enhance a community and the homes within it. This is done by paying close attention to the physical aspects, like landscaping and amenities, and by listening to resident needs. Staying up to date on the latest technology offers the best to their clients and the residents within the community.
Association Management Companies Come With A Skilled Team
They have Accountants, Trained Customer Support, Web Designers, IT Specialists and more, devoted to supporting Community Association Managers and their communities. The team keeps up with the education, certifications and accreditations to provide the best service to each community they work with. Some of the ones to look for are:
- Professional Community Managers (PCAM)
- Certified Community Manager of Associations (CMCA)
- Accredited Association Management Companies (AAMC)
- Association Management Specialists (AMS)
Some Aspects Association Management Companies Take Care Of:
- Perform regular inspections of the common areas and facilities for condition and maintenance needs.
- Prepare monthly management reports summarizing significant events and actions.
- Work with and monitor performance of maintenance workers and confirm they are properly insured.
- Perform regular inspections of the physical appearance and condition member properties to assess compliance with policies, restrictions, and by-laws.
- Follow up on complaints of violations or maintenance issues received for the community.
- Issue violation notices and work to resolve a violation in accordance with guidelines and policies.
- Provide assistance in obtaining property and liability insurance and in reporting and filing of insurance claims on behalf of the association.
Hiring an Association Management Company Will Give You:
Stress Free Management
Having someone dedicated to answering resident needs, address their concerns, assist with time consuming repairs and appliance replacements takes the stress off resident’s shoulders.
Fewer Legal Issues
Experience and knowledge add a lot to the table when it comes to keeping everything up to code and knowing how to properly plan and budget for maintenance, repairs and disasters to keep your property or community safe and hopefully out of the courtroom.
Great Service for Clients
Community Association Managers are good with people and generally want the best for their clients and the community’s association. This can mean helping you figure out the community taxes or advising you on how to handle certain situations. Experienced management teams will already have a large list of vendors they have good relationships with and make finding a handyman or electrician easy and reliable to hire.
Investing in association management is a great move and you don’t have maintain your community alone. Scenarios can change from situation to situation and choosing the right management group means everything. Why not contact Leland Management and have a conversation about your community needs?